Rogers Electric

  • Construction Executive Assistant

    Job Locations US-GA-Alpharetta
    Job ID
    2018-3181
    Category
    Administrative/Clerical
  • Overview

    Rogers Logo 2018 (2)

     

    Rogers is the leading facility service provider for all of your electrical, lighting, HVAC/P, distribution and contractor service needs. With licenses in 48 states and technicians servicing locally, Rogers has the capabilities to provide solutions to rollout, on-demand, preventative maintenance and installation needs. As a self-performing service provider, Rogers specializes in providing management, labor, materials and equipment to install and maintain electrical, lighting, HVAC/P and other facility solutions. Over the past 35 years our divisions have developed, our team has grown, and our capabilities have become stronger, but one promise has always rang true at Rogers and remains true today. We have the power to get the job done.


    We are looking for a highly motivated individual with multiple skill sets and the ability to manage several tasks at once. This individual will be required to plan and prioritize work with sometimes minimal guidance. This position is responsible for the administrative organization of the Construction department and of all phases of the projects including, preparing and administering contracts, bids, construction accounting and job cost, data entry and filing.

    Responsibilities

     

    Primary Responsibilities

    • Screens calls, makes travel and meeting arrangements, prepares reports, and provides general customer service to internal departments and external customers
    • Trains and supervises other administrative support staff
    • Composes correspondence and reports as required
    • Checks deadlines on all incoming requests and takes initiative on appropriate priorities
    • Maintains manager’s calendar and ascertains which meetings require manager presence
    • Prepares meeting agendas, arranges meeting facilities, takes meeting minutes, and drafts action items
    • Assures discreet handling of all confidential business items
    • Arranges amenities for visitors, as needed
    • Coordinates manager’s travel with internal and external agents; prepares travel itinerary and trip file; and completes expense reports after trip is complete
    • Other duties as assigned
    • All other duties as assigned

    Experience, Skill, and Educational Requirements

    • 5 years of previous experience supporting an executive
    • experience in construction industry as well as construction accounting and job cost
    • Proficiency in MS Office Suite
    • Demonstrated analytical ability necessary to handle complex administrative details, such as preparing reports by combining confidential data from several sources, scheduling and planning work of others, and anticipating administrative needs of the Executive
    • Demonstrated project management/coordination experience
    • Ability to work well with all levels of management and employees; and both internal and external customers
    • Ability to prioritize tasks according to deadlines and urgency and complete them in a timely and professional manner
    • Interpersonal Skills—maintains confidentiality, remains open to others’ ideas and exhibits willingness to try new things
    • Oral communication—speaks clearly and persuasively in positive or negative situations, demonstrates group presentation skills and conducts meetings
    • Written Communication—edits work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information
    • Quality control—demonstrates accuracy and thoroughness and monitors own work to ensure quality
    • Adaptability—adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events
    • Dependability—consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance
    • Knowledge of basic accounting principles
    • Ability to multitask
     

     

    Qualifications

     

     Benefits:

    • GREAT work culture
    • Stability and longevity in the electrical and lighting industry
    • Medical, Dental and Vision Insurance offered
    • Flexible Spending Account (FSA) and tax free Health Savings Account (HSA) options
    • Company-funded short term and long term disability
    • 401 (k) Retirement planning with generous match
    • Paid Time Off
    • On-Site Cafe, Clinic, and Full Gym with Group Fitness Classes provided
    • Collaborated Work Space including Walking Treadmills
    • Potential to earn $225 per year as part of our Wellness program
    • $100 for each employee referral
     

     

     

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